Business Trip Packing List: This is how you travel for business stress-free!
A successful business trip doesn't just start at the airport, but already when packing. Because important questions should ideally be asked in advance: How many outfits do I need for the trip? What should I pack if I'm on the road for a week? With our compact business trip packing list and our practical tips, you will be well prepared for your next trip and have the most important documents, devices, and clothing items always at hand. No matter if it’s about the right shoes for the next meeting or the necessary technical equipment – here you will find everything you need for your business travels.
Business Trip Checklist – what should you take with you?
The amount of clothing and other items you should pack for your business trip mainly depends on the following factors:
- Duration of the trip
- Planned activities
- Destination
- Laundry facilities at the destination
Depending on these aspects, you should approach packing your suitcase. Our packing list can serve as a guide!
Business Trip Packing List as a PDF to check off! Download it here as a file:
Documents & Papers
Important travel documents are essential for a smooth process during your business trip. Make sure to have all necessary papers readily available to avoid delays. This includes:
- Passport or ID card
- Visa (if required)
- Driver's license
- Flight and train tickets
- Health insurance card
- Hotel booking confirmation
- Important contacts, addresses, and phone numbers (printed or noted)
- Business cards
For your business cards, you can find suitable business card holders in our online shop.
2. Clothing
The choice of the right clothing is crucial for a professional appearance during your business trip. Your packing list should include both formal outfits for meetings and casual clothing for leisure:
● Business outfits: dresses, blazers, suits
● Shirts / blouses
● Ties / scarves
● Jacket or coat (depending on the weather)
● Underwear
● Socks
● Comfortable shoes (for leisure)
● Smart shoes (for meetings and appointments)
● Casual wear (for the evening)
● Pajamas
● Accessories and jewelry: watch, belt, glasses
3. Hygiene Products
Good personal hygiene not only contributes to your welfare, but also leaves a positive, well-groomed impression in your professional environment. Make sure you have the following hygiene products and items in your luggage:
● Toothpaste and toothbrush
● Shower gel and shampoo
● Deodorant
● Razor and shaving cream
● Hairbrush or comb
● Hair ties and clips
● Face cream and body lotion
● Make-up, make-up remover, lip care
● Contact lenses and care products
● Feminine hygiene products: pads, tampons
● Disinfectant
● Nail scissors or file
● Toiletry bag or pouch
Please note: If you are only traveling with carry-on luggage, you should carry personal care and cosmetic products in travel sizes, as liquids in your luggage are only allowed in containers of a maximum of 100 ml. You can find more about the guidelines regarding carry-on luggage in our article “What can go in carry-on luggage: Do’s & Don’ts”.
4. Travel Pharmacy
In addition to personal care products, a small travel pharmacy should also be included in your luggage:
- personal medications
- blister plasters
- headache tablets
- cough drops
- travel tablets for nausea
- insect repellent spray (depending on the travel destination)
5. Finances
To ensure you are never short on cash during your business trip, make sure to bring these items:
- cash (for international trips)
- credit card / debit card
6. Technical Devices
No business trip can succeed without the necessary technical equipment. Pack all devices and their accessories carefully to be able to work productively at all times.
- laptop / tablet
- chargers for technical devices
- smartphone
- power bank
- USB stick / external hard drive (for important data)
- power adapter (if necessary)
7. Other Items
Some items are not strictly necessary for your packing list but can make your trip more comfortable and enjoyable. Consider which personal items might help you relax or use your time wisely during the trip. Here are some of our recommendations for your packing list:
- books, magazines, or e-reader
- snacks for the road
- reusable water bottle
- travel guide
- earplugs / headphones
- travel pillow for the flight
- small travel games
Are you wondering what suitcase size is ideal for your next trip? We will show you what sizes are available and which suitcase is sensible at what time.
Tips for Your Business Trip: Packing Your Suitcase Correctly
On a business trip, not only is the packing list important, but also how you pack all those items:
- Roll your clothes instead of folding them, as this saves space and avoids wrinkles.
- Use packing cubes or bags to sort different items like clothing, toiletries, and tech, making organizing and unpacking easier.
- Place heavy items at the bottom of the suitcase or backpack to ensure stability and distribute weight evenly.
Conclusion: For a successful business trip, careful preparation and a well-thought-out packing list and strategy are crucial. The right selection of clothing, toiletries, and technical devices helps ensure that you present yourself professionally while also being well taken care of personally. This way, you can focus on what matters during your trip: achieving your business goals!
